AI powered subcontractor MANAgement

AI powered subcontractor MANAgementAI powered subcontractor MANAgementAI powered subcontractor MANAgement

Automatically schedule subcontractor maintenance visits. Improve KPIs, statutory compliance and client satisfaction!

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subcontractor management

We often rely on subcontractors to deliver maintenance for us. Whether it be fire alarms, lift maintenance, cradle maintenance or otherwise, scheduling in multiple subcontractors can be challenging.


Missing visits can impact our clients satisfaction and also put our compliance at risk.


That is why we developed...

SmartSubcontractor

How smartsubcontractor works

1. Pre Planned Maintenance Planner

1. Pre Planned Maintenance Planner

1. Pre Planned Maintenance Planner

We take your data and load it into a 52 week planner. 

2. Automatic Email

1. Pre Planned Maintenance Planner

1. Pre Planned Maintenance Planner

Our system automatically emails the subcontractors 6 weeks prior to each service date. 

3. Centralised Calendar

3. Centralised Calendar

3. Centralised Calendar

All subcontractor visits are captured on a centralised calendar. Notifications for visits are shared with the relevant on site personnel.

4. Service Sheets

3. Centralised Calendar

3. Centralised Calendar

Following the visits, our sysem automatically emails the subcontractors to collect the service sheets.

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smartsubcontractor benefits

1. Enhanced Scheduling Efficiency

SmartSub AI works 24/7 365. There are no holidays, sickness, lunch breaks or otherwise. It will schedule in your subcontractors automatically, throughout the year.

2. Maintain Statutory Compliance

By automating the tracking of subcontractor visits and tasks, SmartSubcontractor helps ensure compliance with regulatory requirements. The system sends reminders and alerts for upcoming and missed visits, reducing the risk of non-compliance and the associated penalties.

3. Client Satisfaction

With SmartSubcontractor, you can ensure that subcontractor maintenance tasks are performed on time, leading to fewer missed appointments and higher reliability. This punctuality and reliability boost client satisfaction and strengthen your reputation for dependable service.

4. Ensuring Contract KPIs

SmartSub AI helps ensure that your contract KPIs are consistently met by effectively managing subcontractor performance. The platform tracks and analyzes subcontractor activities to ensure they align with contract requirements, helping you uphold service quality and meet contractual obligations.

5. Cost Savings

By optimizing the scheduling and management of subcontractors, SmartSubcontractor helps reduce operational costs. Efficient use of subcontractor time and resources minimizes downtime and travel expenses, leading to significant cost savings for your business.


These benefits highlight how SmartSubcontractor can transform your subcontractor management, leading to more streamlined, compliant, and cost-effective operations.

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